Hold Recall Without Modifying Hold Level Report

Use the Hold Recall Without Modifying Hold Level (Newholdrecall) report to select charges that have unavailable holds and then recall those charged items if they have been charged for more than a specified time. When items are first charged, the due dates will be determined normally. Once holds have been placed on items, these items may be recalled by the Hold Recall Without Modifying Hold Level report if the items have been charged out longer than the dates defined in the Recall Loan Period in the Circulation Rule. Charges may be selected by Library. Holds are selected if they are ACTIVE and the recall status is not NO or RUSH. This report changes the recall status of all selected charges to RUSH, and sets the recall due date. Holds are selected at the Copy, Title, or System level.

Although the Hold Recall Without Modifying Hold Level report recalls charged items and sets their recall due dates, it does not produce a notice to alert the user. To generate recall notices, run the Recall Notice on Charged Items report.

The Hold Recall Report contains the following tabs.

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Basic Tab: Reports

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Charge Selection Tab

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Print Charge Tab

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Style Sheet Tab

The copy that has been renewed the most number of times selected first. If multiple charged copies have been renewed the same number of times, the report selects the item which has a due date closest to, but earlier than, the report run date. If there are multiple charges for one copy, the most recent charge will be recalled if it qualifies as the most renewed or closest to due date. Material that is charged to the MISSING or LOST special status user ID, or has a location that is not holdable, will not be recalled.

Unlike the Hold Recall report, the Hold Recall Without Modifying Hold Level report does not change the hold level on the item. If the item has a Title level or System level hold, the hold level is retained. The first copy that becomes available will satisfy the recall on the title.

For selected items, the date recalled, corresponding to the report run date, is then added to the charge records if the items have not already been recalled. Information about the charge records changed by this report is then printed.

If your library allows holds on available items, this report can be run nightly after the List Onshelf Items with Holds report. Recall notices are not generated for holds that could be filled with an already available item. The Hold Recall Without Modifying Hold Level report will ignore holds that have been marked by List Onshelf Items with Holds to indicate that an available item will be used to fill the hold, so that items are not recalled from users who currently have a copy of the material charged.

The formatted version of this report provides the information for each item on three separate pages. Every fourth page of the report begins a new sequence of items.